California Dental Association

• Remote and hybrid flexibility and technology to support remote work
• Generous time off program starting at 22 days of PTO and13 paid holidays (includes a floating holiday and winter closure)
• Highly competitive medical, dental and vision plans, including FSA and HSA account options
• 401(k) plans, with a generous match and safe harbor contributions upon eligibility
• Paid parental leave
• Wellness programs, including incentives and an In-Shape Family Fitness discount
• Opportunities for professional development, training and leadership skill-building
• Critical illness, accident, life, pet, short term and long-term disability insurance options
• Employee Assistance Program (EAP) for support navigating day-to-day challenges

• Collaboration: Proactively engages with an iterative mindset to enhance ideas and achieve organizational results; Cultivates relationships, builds partnerships, shares and learns without boundaries.  
• Service: Focusing on meeting needs and exceeding expectations for those served inside and outside the organization.  
• Respect: Embracing others for their true authentic self; nurture and promote an environment that values diversity of thought, input, experience and expertise. 

• Approachability: Is consistently approachable, open to feedback and truthful; builds trust and authentic professional relationships. 

• Adaptability: Appropriately adjusts behavior to changing conditions and business needs; modifies approach to succeed with new situations and timelines. 

• Resourcefulness: Uses creativity, ingenuity and insight to tackle issues and provide fresh solutions. 

• Provides a high level of administrative support to teams that report to the CMO, including Membership, to include but not limited to: composing letters and correspondence; scheduling appointments and meetings, and preparing and organizing materials, needed for each meeting; arranging travel; completing expense reimbursement forms; routing invoices for approval; and collecting and distributing mail. 

• Administers programs and activities that support membership recruitment and retention programs, including the CDA/TDIC IS Grant program, and membership recognition programs.  

• Supports CDA.org events calendar submissions from local societies.  

• Supports department budgets, as needed, on behalf of the Marketing Department. Collects receipts and accounting codes to complete monthly expense report for the corporate credit card of the CMO and others. 

• Organizes department meetings and annual team building event and holiday lunch. 

• Partners with the CMO to build systems to track department priorities and identify opportunities to support working teams with project tracking if/when needed. Proactively identifies, recommends and manages process improvements to increase team efficiencies. 

• Completes deliverables with a proactive, hands-on approach; follows up with stakeholders as needed, while consistently meeting deadlines and anticipating needs.  

• Maintains membership department records and processes including the Component Roster, Who Does What, Component Executive Director Basecamp, Local Dental Societies Marketing Toolkit, and coordinates onboarding/offboarding of local society executive directors.   

• Coordinates volunteer meetings (CDA Membership Committee, Board of Managers, and Student Delegation), with duties that may include scheduling, communication with board and committee members and/or staff, preparation/distribution of meeting materials, and minute taking/filing. Prepares correspondence and/or reports, and coordinates meeting attendance, equipment and catering needs.  

• Provides administrative support for local society informational calls and additional meetings as needed. 

• Coordinates with governance staff to ensure board and committees are functioning within the organization’s bylaws and to support succession planning and recruitment activities.  

• Builds and maintains strong working relationships with administrative and committee/board support staff across the organization to share best practices and learnings. Serve as a backup for members of the admin team in other functional areas as needed.  

• Proactively connect with members of the department to build a deep understanding of the work of the team; partner with marketing coordinator(s) and specialists to identify opportunities to support in high volume times (i.e. CDA Presents) and with department leaders to ensure support is supporting department goals.  

• High school diploma or GED 

• 5+ years executive administrative support experience in a professional environment 

• Ability to provide logistical support to meetings and events.  

• Maintain strict confidentiality.   

• Excellent attention to detail is critical.   

• Ability to take initiative and anticipate department needs. 

• Excellent interpersonal, verbal and written communication skills.   

• Respond to changing situations in a flexible manner to meet current needs. 

• Represents the organization to external and internal audiences, which requires judgment and the knowledge to handle tasks independently.  

• Demonstrate diplomacy and tact while interacting with all levels within and outside of the organization. 

• Perform job duties with little or no supervision, exercising good judgment and professionalism. 

• Strong computer skills, including ability to use Windows/ Microsoft Office to perform word processing, prepare spreadsheets and prepare presentations.   

• Bachelor’s degree 

• Familiarity and comfort with Internet searches and prior experience with basic database functionalities (search, data-entry, report generation). 

• Familiarity with volunteer governance structures and for profit structures. 

• Experience in a membership organization and/or supporting a marketing department. 

• Constantly standing, bending, sitting 

• Overnight travel - minimal   

• Occasional overtime 

• Occasionally lift equipment/supplies up to 15 pounds 

We Are CDA

Over our 150-year history, the California Dental Association (CDA) has become a leader in oral health throughout California and the country. Today, we continue to support our community of over 27,000 dentists through our family of companies, which include The Dentists Insurance Company (TDIC), TDIC Insurance Solutions, Rotunda Partners and the CDA Foundation. At CDA, we value individual talents, encouraging a diverse, collaborative, and innovative work environment fueled by new ideas. As our organization continues to grow, we invite you to be a part of what’s next.

CDA is an equal opportunity employer and is committed to the principle of equal employment opportunity for all employees and providing a safe work environment. CDA does not tolerate discrimination or harassment and all employment decisions are based on job requirements and individual qualifications, without regard to race, color, religion, national origin, age, gender, gender identity or expression, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran or military status. If you have a disability or special need that requires accommodation, please contact us at humanresources@cda.org.

To see our privacy policy, go to www.cda.org/Home/About/Careers-at-CDA/Apply